ADMINISTRATIVE ASSISTANT

Description

Position Summary: Administrative coordinator with experience in payroll, accounting, personnel management, and labor-related procedures, seeking to ensure compliance and operational efficiency. Key Highlights: 1. Comprehensive payroll and severance management 2. Coordination of accounting procedures and tax filings 3. Benefits administration and personnel control Bachelor's degree or equivalent in accounting or related administrative field 4 years in a similar position * Collect payroll incidents and process them biweekly; handle year-end bonuses in December and PTU (Profit Sharing) in May. * Coordinate and validate severance settlements with outsourcing providers. * Archive payroll records along with all supporting documentation. * Prepare accounting journal entries and record them in IDAN. * Provision SUA (Social Security Report) and prepare and reconcile the SUA extract at least quarterly. * Request, obtain, and validate the Compensation Report and cumulative worker reports to reconcile payroll extracts for income and deductions for internal reporting and external audit purposes—this is performed at least quarterly, with follow-up for corporate reporting every six months. * Reconciliation and control of PTU (Profit Sharing). * Draft employment contracts upon each new hire, track and monitor expiration dates. * Immediate processing of foreign jurisdiction notification forms. * Obtain IMSS (Mexican Social Security Institute) registration confirmation. * Coordinate with external firms for filing the informative declaration on salaries and wages, the employment subsidy, and reconcile against accounting records prior to submission; also validate exempt and taxable amounts. * Coordinate with external firms for filing the work risk declaration. * Address salary-related inquiries. * Coordinate annual issuance of income and deduction certificates. * Coordinate with providers of Bulletin D-3 (employee benefits), actuarial studies; submit required data and collect both the actuarial study and Bulletin D-3 accounting entries. * Monthly printing and payment of FONACOT (National Workers' Housing Fund) declarations, including accounting recording, control of FONACOT forms, and employee guidance. * Calculate the 3% payroll tax monthly, record it in accounting books, reconcile the 3% extract against financial results and balance sheet, and coordinate the annual 3% payroll tax declaration with external firms. * Prepare and deliver commission percentage and cap letters to all sales staff. * Distribute payroll slips and collect signed acknowledgments from local and remote staff. * Monitor punctuality and email recognition to employees qualifying for the punctuality award. * Procure major medical expense insurance, life insurance, business insurance, and auto insurance; distribute and collect employee enrollment forms for GMM (General Medical Insurance) and life insurance; collect forms specifying enrollment timelines and ensure timely submission to insurance intermediaries and surety providers. * Reimburse verified travel expenses. * Vendor payments. * Issue payments. * Petty cash management. Monday to Friday, 8 AM to 6 PM Job Type: Full-time Salary: $21,500.00 - $22,000.00 per month Benefits: * Life insurance * Grocery vouchers Workplace: On-site employment