ADMINISTRATIVE ASSISTANT

Description

Job Summary: Coordinate and execute key personnel administration, payroll, and benefits processes, ensuring compliance and accounting support. Key Responsibilities: 1. Comprehensive management of payroll incidents and final settlements. 2. Coordination of tax filings and procedures before IMSS/SUA. 3. Administration of employee benefits and payment control. Bachelor’s degree in Accounting, Business Administration, or related field. 4 years of experience in a similar position. * Collect payroll incidents and forward them biweekly; handle year-end bonuses in December and PTU (Profit Sharing) in May. * Coordinate and validate final settlements with outsourcing providers. * Archive payroll records along with all supporting documentation. * Prepare accounting journal entries and record them in IDAN. * Provision SUA (Unified Social Security Account) and prepare and reconcile the SUA extract at least quarterly. * Request, obtain, and validate the Compensation Report and cumulative worker reports to reconcile payroll extracts for earnings and deductions for internal and external audit purposes—performed at least quarterly, with follow-up for corporate reporting semiannually. * Reconciliation and control of PTU (Profit Sharing). * Draft employment contracts upon each new hire, distribute them, and monitor expiration dates. * Immediate processing of notices for foreign jurisdiction registration. * Obtain proof of IMSS enrollment. * Coordinate with external firms for the informative declaration of salaries and wages, employment subsidy, and reconcile against accounting records prior to filing; also validate exempt and taxable amounts. * Coordinate with external firms for the work risk declaration. * Address salary-related inquiries. * Request coordination for annual issuance of earnings and deductions certificates. * Coordinate with providers of Bulletin D-3 (employee benefits), actuarial studies, submit required data, collect the actuarial study and Bulletin D-3 accounting entries. * Monthly printing and payment of FONACOT declaration, along with accounting recording, control of FONACOT forms, and employee advisory services. * Calculate the 3% payroll tax monthly, record it monthly in accounting, reconcile the 3% extract against financial results and balance sheet, and coordinate the annual 3% payroll tax declaration with an external firm. * Prepare and deliver to all sales staff letters specifying commission percentages and caps. * Distribute payroll receipts and collect signed acknowledgments from local and remote staff. * Monitor punctuality and send emails to employees qualifying for the punctuality award. * Procure major medical expense insurance, life insurance, business insurance, and auto insurance; deliver and collect employee enrollment forms for GMM and life insurance; collect forms indicating established deadlines for enrollment and ensure timely submission to the insurer’s intermediary and surety providers. * Reimburse documented travel expenses. * Make supplier payments. * Issue payments. * Petty cash management. Monday to Friday, 8:00 AM to 6:00 PM Employment Type: Full-time Salary: $21,500.00 – $22,000.00 per month Benefits: * Life insurance * Food vouchers Work Location: On-site employment