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Event Production Coordinator
Negotiable Salary
Indeed
Full-time
Onsite
No experience limit
No degree limit
Heroico Colegio Militar 333, Reforma, 44450 Guadalajara, Jal., Mexico
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Description

Are you an organized, creative person with strong management skills and a passion for event production? We are looking for an Event Production Coordinator to join our team to lead and execute all stages of high-impact cultural events across various cities in the country. REQUIREMENTS: * Education level: Bachelor’s degree. * Proven experience in cultural event production or similar. * Strong organizational skills, task tracking ability, and capacity to manage multiple activities simultaneously. * Excellent oral and written communication skills. * Ability to work under pressure and solve problems in real time. * Familiarity with management platforms such as Monday or similar. * Preferred: basic budget handling, scouting, and travel logistics. * Availability to travel and work some weekends or outside regular hours. MAIN RESPONSIBILITIES: Pre\-production: * Curation of topics, speakers, and venues in collaboration with Management. * Management of strategic alliances with institutions, brands, sponsors, and calls for participation. * Development of event-specific and annual budgets. * Tracking and communication with partner brands. * Scouting management: flights, accommodations, appointments, and venue visits. * Coordination with Creative Direction for the design of each event. * Direct liaison with speakers: interviews, material requests, logistics, and follow-up. * Hiring and management of vendors (technical, furniture, catering, photo/video). * Coordination of communications with brands: materials, logos, guest lists, and brand presence. * Development of timelines, lists, minutes, checklists, and tasks on platforms such as Monday. * Requesting special permits, invitation letters, and sponsorship forms. Production (on-site): * Full coordination of the event on execution day. * Supervision of setup, technical rehearsals, and teardown. * Attend to speakers, partners, and vendors. * Inspection of restrooms, dressing rooms, catering, and brand visibility. * Minute-by-minute tracking and resolution of unforeseen issues. Post\-production: * Management of photographic and audiovisual materials. * Delivery of materials and databases to speakers and brands. * Preparation of evaluation reports, lessons learned, and metrics. * Invoicing, delivery of final budget, and archiving of documentation. * Updating of directories and inventories. * Coordination of evaluation meetings with partners. Work schedule: Monday to Thursday, 9am–6pm; Friday, 9am–2pm Work location: Colonia Americana

Source:  indeed View original post
Juan García
Indeed · HR

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