Junior Project Coordinator

Description

Position Summary: Supports the Project Coordinator by managing technological tools, documenting processes, controlling budgets, and ensuring construction quality. Key Highlights: 1. Proficient use of technological tools: Procore, Costomático, MS Project, Primera Base 2. Establishes long-term relationships and identifies customer needs 3. Ensures budgetary and contractual control of the project Purpose Project Coordinator Assistant. Responsibilities **Efficient use of available technological tools:** Procore, Costomático, MS Project, Primera Base Documents customer processes and decisions via emails, letters, and meeting minutes signed by the customer. Maintains a weekly task schedule for their area in Project or Excel to track: pending items, completed tasks, remaining items, urgent items, and important items. Knows key project data, including customer and supplier information, as well as day-to-day interpersonal dynamics on the project. Attends customer meetings punctually and respects assigned meeting schedules. Identifies and leverages customer needs to offer additional services. Builds long-term relationships with customers by understanding their business. Maintains a close and cordial relationship with the customer and/or sponsor. Identifies and contributes value-added elements for the customer. Prepares high-quality progress reports for the customer (weekly and monthly status reports). Records, documents, and follows up on customer agreements and requests raised during meetings. Administers and safeguards the project’s administrative file: organized folders, with indexes, readily accessible; categorized by area and by supplier. Ensures budgetary and contractual control of the project. Flags yellow, orange, and red alerts regarding managed information, such as: budget deviations, delayed payments, delayed information delivery by suppliers, missing documents required for contracts and/or bonds. Daily application of Axioma’s project management methodology, templates, and procedures. Ensures construction quality through daily monitoring, contractor accountability, and measurement of construction processes, requiring contractors to submit weekly reports delivered to the Project Manager. High-quality preparation of weekly and monthly reports, subject to prior approval by the Project Leader. Detailed review of construction processes per specialty required by the project; proposes value-added solutions that achieve optimization and/or cost savings. Control of estimates (revisions, volume calculations) Coordination of government agency procedures with entities such as CFE, CAA SIM, Semarnat, etc. Tender processes—from base budget preparation, invitations, launch, site visits—to commencement of work. Compliance with Axiowellness (3 hours of exercise per week, at least one nutritionist appointment and one psychologist appointment during the first semester of the year): 1 = not complied; 3 = 100% compliance. Soft Skills Continuous learning Handling ambiguity Accountability Developing effective teams Customer focus Cultivating innovation Building trust Driving collaboration Emotional intelligence Technical Knowledge Desirable knowledge of construction processes in building, civil works, and installations. Technological Knowledge AutoCAD, Office, Procore, Windows, SketchUp Requirements **Academic Level:** Bachelor’s degree **Willingness to travel:** No **Relocation required:** No **English proficiency:** No **Other requirements:** Adaptability to the environment, ability to work under pressure, and teamwork.