Administrative Assistant

Description

Job Summary: Provide administrative and operational support to the procurement department by recording, tracking, and controlling requisitions, purchase orders, and suppliers, contributing to the efficiency of the acquisition process. Key Highlights: 1. Administrative and operational support to the procurement department 2. Preparation and tracking of purchase orders 3. Management of administrative systems or ERP **Job Objective:** Provide administrative and operational support to the procurement department, ensuring accurate registration, tracking, and control of requisitions, purchase orders, and suppliers, thereby contributing to the efficiency of the goods and services procurement process. **Main Functions and Responsibilities:** * Prepare and track purchase orders. * Receive, review, and register material or service requisitions. * Request quotations from suppliers. * Compare prices, delivery terms, and product quality. * Maintain an updated supplier catalog. * Assist in basic negotiations with suppliers. * Track deliveries and supply lead times. * Verify invoices against purchase orders. * Enter data into administrative systems or ERP. * Archive physical and digital documents of the department. * Assist in preparing procurement reports. * Coordinate with warehouse and other internal departments. **Job Requirements:** **Education:** * Incomplete or completed Bachelor’s degree in Administration, Accounting, or related field. **Experience:** * 6 months to 1 year in administrative or procurement roles (preferred). **Knowledge:** * Proficiency in Microsoft Office suite. * Procurement processes and administrative control. * ERP system experience (preferred). **Skills and Competencies:** * Organization and attention to detail * Effective communication * Teamwork * Analytical ability * Proactivity * Responsibility * Time management **Performance Indicators (KPIs):** * Response time to purchase requests * Accuracy in records and documentation * On-time delivery compliance * Supplier database update rate Employment Type: Full-time Salary: $10,000.00 - $11,000.00 per month Benefits: * Free uniforms Work Location: On-site employment