Executive Assistant

Description

Position Summary: Provide strategic and operational support to the Operations Director, ensuring administrative efficiency, team coordination, and achievement of objectives through technology and data analysis. Key Highlights: 1. Direct strategic and operational support to the Operations Director 2. Collaborative leadership and team development 3. Use of AI and data analysis for decision-making **Position Objective** Provide strategic and operational support to the Operations Director, ensuring administrative efficiency, team coordination, and objective achievement through the use of technological tools and data analysis. **Ideal Candidate Profile** A meticulous, solution-oriented, and results-driven professional with experience in executive assistance and operational management. Demonstrates strong analytical thinking, collaborative leadership, and proficiency in digital tools. Committed to continuous improvement and excellence in workplace climate. **Key Responsibilities** * Direct support to the Operations Director: agenda coordination, assistance in video calls, preparation of executive reports, and support in strategic decision-making. * Package and internal logistics management: receipt, dispatch, and tracking of documentation and materials, ensuring traceability and adherence to timelines. * Productivity monitoring: supervision of on-site and remote teams, implementation of tracking tools, and performance analysis. * Team development and training: organization of training sessions, competency assessments, and promotion of a collaborative culture. * Operational indicator analysis: interpretation of key metrics, report generation, and insight derivation for decision-making. * Periodic follow-up sessions: planning of control meetings, progress reviews, and adjustment of action plans. * Motivation and workplace climate: design of initiatives to strengthen team commitment and foster a positive environment. * Results presentation: preparation of dashboards, visual reports, and executive presentations for senior management. **Technical Skills** * Software proficiency: Office (Excel, Word, PowerPoint), Canva * Data analysis: use of BI tools (Power BI, Tableau), advanced Excel (pivot tables, macros), KPI interpretation, and report generation. * AI utilization. * Collaborative technologies: Microsoft 365, **Core Competencies** * Collaborative leadership * Analytical thinking * Effective communication * Time management * Technological adaptability * Results orientation * Discretion and confidentiality