**About Us:** We are a wellness and design practice focused on creating the foundations for lasting vitality. Instead of treating symptoms, we combine root\-cause science, behavioral design, and refined aesthetics to bring clarity, structure, and sustainable energy to the people we support. We work with leaders who value intentional systems and high performance rooted in both biology and environment. As we continue to grow, we’re looking for a Business \& Personal Operations Manager to help strengthen and elevate our operations. **Salary:** $1,500 \- $2,000 USD (monthly) **Key Responsibilities:** 1\. Systems \& Operations Management * Maintain, organize, and continuously optimize operational systems such as Asana, Airtable, SOPs, and internal dashboards. * Build and document clear workflows that support team coordination and efficient execution. * Identify gaps and implement process improvements that streamline operations and reduce bottlenecks. 2\. Journal \& Product Management * Co\-develop strategy and planning for The Vitality Architecture Journal and support the content roadmap. * Manage the content pipeline, editorial calendar, and key SEO initiatives to support traffic and subscription growth. * Coordinate and execute seasonal campaigns for The Journal and The Magic Mastermind, including assets, timelines, and team deliverables. * Support enrollment, retention, and overall experience for both offerings. 3\. Partnerships \& Collaborations * Research, evaluate, and initiate potential collaboration opportunities aligned with the brand. * Manage the full partnership lifecycle, including outreach, communication, follow\-up, and activation. * Maintain a structured partnership pipeline and track engagement, performance, and audience growth impact. 4\. Creative Quality Control \& Brand Alignment * Review creative assets across platforms to ensure brand voice, messaging, and visual identity remain consistent. * Oversee content calendar execution across the creative team and ensure deadlines, deliverables, and quality standards are met. * Monitor engagement metrics (email, social, campaigns) and support continual improvement of creative performance. * Coordinate website updates to ensure accurate brand representation and effective conversion flows. 5\. Financial Operations \& Reporting * Lead financial tracking across all business lines and maintain weekly revenue, expense, and KPI reports. * Manage forecasting, budget updates, and dashboards in collaboration with the fractional CFO. * Analyze performance trends and provide actionable insights that guide decisions around content, partnerships, and product development. **Skills:** * Strong writing skills with the ability to craft clear, compelling content * Ability to learn, maintain, and elevate a refined brand voice, and coach others to write within it * Experience directing designers, writers, and web collaborators with clear creative guidance * Comfortable overseeing content across Web, Instagram, LinkedIn, Substack, and email * Ability to map and manage multi\-platform content plans and timelines * Basic ability to track and interpret content performance metrics * Strong design sensibility, good eye for layout, visual consistency, and storytelling through design * Highly organized, able to manage multiple projects, drafts, and deliverables at once * Clear, proactive communicator who collaborates smoothly in remote teams * Calm, grounded, and able to problem\-solve in fast\-moving creative environments * Proficiency with **Asana**, Google Drive/Docs, Dropbox, FloDesk, LinkedIn, Substack, and Instagram * Familiarity with wellness, lifestyle, or human\-centered brands (preferred) **Qualifications:** * Bachelor’s degree in Business Administration, Operations Management, or a related field. * **3–5\+ years** in operations, project management, or executive assistant roles (supporting executives or founders preferred) * Experience coordinating cross\-functional teams * Experience within creative, wellness, boutique, or design\-forward companies is a plus * Advanced English (written and spoken) required. * High\-speed wired internet connection (200 mbps min.) * Windows 10/11 or Mac (4 GB RAM, Intel i5 or similar) **Setting: 100%** Remote **Schedule:** Monday to Friday \- 9:00 am to 6:00 pm (Mountain Time) Job Type: Full\-time Education: * Bachelor's (Required) Experience: * operations: 3 years (Required) Language: * advanced English (Required) Work Location: Remote