Administrative and Operational Assistant

Description

Job Summary: This position seeks an Administrative and Operational Assistant for a store to ensure the proper execution of administrative and operational processes, including order management, cash handling, and personnel documentation. Key Highlights: 1. Manages orders, cash register closings, and daily reconciliations. 2. Administers personnel documentation and payroll processes. 3. Supervises store order, cleanliness, and procurement of supplies. Position: Store Administrative and Operational Assistant Location: Praga, Cuauhtémoc, CDMX Work Mode: On-site Position Type: Full-time Salary: $20,000 monthly Benefits: Statutory Job Objective Ensure the proper execution of store administrative and operational processes by controlling orders, cash register closings, reconciliations, personnel documentation management, and monitoring key operational activities—guaranteeing order, inventory availability, internal control, and operational continuity. Main Responsibilities Manage orders for vegetables, fruits, groceries, and supplies according to the operational schedule. Coordinate specific orders with assigned suppliers and purchasing points. Perform daily cash register closings and corresponding reconciliations. Execute bank terminal closings and submit information to the totalization team timely and accurately. Maintain oversight of the main cash register and petty cash registers, ensuring accuracy in handling and recording funds. Reconcile receipts and follow up on discrepancies or incidents identified. Administer and monitor tip records. Supervise internal store order, arrangement, and cleanliness. Manage procurement of supplies required for daily operations. Prepare and track administrative minutes, contracts, and labor documentation. Administer vacation requests, employee terminations, final settlements, and payroll incidents. Report incidents with the required advance notice prior to each biweekly payroll cycle. Provide support in recruitment activities and administrative follow-up of personnel. Required Profile Minimum Education: Completed high school diploma. Preferred: Technical degree or incomplete/completed bachelor’s degree in Administration, Accounting, Human Resources, or related field. Minimum 2 years’ experience in administrative, operational, or store control functions. Experience in cash handling, register closings, cash counts, reconciliations, and cash control. Knowledge of document administration, payroll incidents, and personnel administrative processes. Proficiency in Excel and administrative controls. Preferred experience in procurement, supplier relations, and recruitment support. Competencies Organization and Control High Sense of Responsibility Attention to Detail Honesty and Confidentiality Sense of Urgency Follow-up Ability Effective Communication Proactivity We Offer Monthly salary of $20,000 Job Stability Opportunity for Development Integration into a dynamic team Position Type: Full-time Salary: $19,800.00 – $20,000.00 per month Workplace: On-site employment