Project Administrative Assistant and Commercial Support

Description

Job Summary: We are seeking a Project Administrative Assistant and Commercial Support for the Sales Department with experience in document management, operational coordination, and supplier interaction—critical to ensuring smooth administrative and commercial support operations. Key Highlights: 1. Key administrative support for project and sales management. 2. Strategic role with opportunities for professional growth. 3. Management of suppliers and government procurement platforms. **Job Summary** We are seeking a **Project Administrative Assistant and Commercial Support for the Sales Department** with proven experience in document management, operational coordination, supplier interaction, and handling of government procurement platforms. This role is critical to ensuring operational continuity, proper file integration, and administrative-commercial support for the team. **Key Responsibilities** * Provide administrative support for project management: deliverables tracking, scheduling, reporting, and documentation. * Manage suppliers: onboarding, delivery follow-up, invoicing control, and documentary compliance. * Operate government procurement platforms: **CompraMX, ComprasINE, ComprasMEX**, **INFONAVIT**, among others. * Integrate administrative and commercial files for tenders and sales processes. * Verify compliance with requirements such as **REPSE, ICSOE, SIROC**, and other mandatory registrations. * Prepare executive reports and presentations for management and the commercial department. * Support preparation of quotations, proposals, and client documentation. * Coordinate calendars, meetings, minutes, travel, per diems, reservations, accommodation, and follow-up on agreements. **Profile Requirements** * **3–5 years of experience** in administrative, project support, or commercial support roles. * Proven experience in **supplier management** and document control. * Proficiency with government procurement platforms (CompraMX, ComprasINE, ComprasMEX). * Knowledge of **REPSE, ICSOE, SIROC**, and related regulatory compliance. * **English proficiency at conversational C1 level.** * Proficiency in **MS Office**: Excel (intermediate), Word, PowerPoint. * Excellent organizational skills, attention to detail, and ability to handle sensitive information. * Proactive, orderly, and results-oriented attitude. * Excellent presentation skills. **We Offer** * Competitive salary commensurate with experience. * Statutory benefits. * Professional work environment and opportunities for growth. * A stable and strategic role within the operational-commercial area. Salary: $15,000.00 – $24,042.14 per month Benefits: * Paternity leave exceeding statutory requirements * Company parking * Free parking Workplace: On-site employment