Administrative PMO and IT Processes Coordinator

Description

Position Summary: We are seeking an Administrative PMO and IT Processes Coordinator to coordinate and track IT projects and processes, ensuring control, order, and information visibility. Key Highlights: 1. Coordination of IT projects and processes 2. Key liaison between technical teams and administrative departments 3. Support for agile methodologies and inventory management At **Hegewisch López Consultores**, we are a firm specialized in delivering comprehensive consulting solutions focused on optimizing processes, strengthening our clients’ operations, and generating value through organizational and technological efficiency. We are currently seeking our next **Administrative PMO and IT Processes Coordinator**. **Position Objective** To coordinate and provide administrative and operational follow-up on IT department projects, processes, and services, ensuring control, order, traceability, and information visibility for the IT Management team, acting as a liaison between technical teams and administrative departments. **Main Responsibilities** * Coordinate tracking of IT department projects and initiatives. * Monitor schedules, agreements, risks, and action plans. * Prepare executive reports, meeting minutes, presentations, and KPIs. * Document, map, and update processes (Bizagi, Visio or similar tools). * Standardize formats, controls, and procedures. * Provide support for agile methodologies (Scrum, Kanban, Agile). * Manage documentation, incidents, deliverables, and evidence. * Administer IT inventory (equipment, licenses, and technological assets). * Manage vendors, contracts, services, and renewals. * Track invoicing, purchase requisitions, purchase orders, and payments. * Support audits and process compliance. * Coordinate communication between IT and departments such as Finance, Procurement, and HR. **Requirements** **Education:** Bachelor’s degree in Administration, Systems, Computer Science, ICTs, or related field. **Experience:** * 1+ year in PMO, project management, or administrative coordination * 2+ years in administrative control, vendor management, or invoicing * Experience in process documentation and KPIs **Technical Knowledge** * Intermediate-to-advanced Excel * Microsoft Office suite (Word, PowerPoint) * Management tools (Jira, Trello, Planner or similar) * Bizagi, Visio or diagramming tools * Inventory and license management * Agile methodologies (Scrum, Kanban) * Power BI (desirable) * SharePoint / Google Drive / OneDrive **We Offer** * Monthly net salary of $25,000 * Bi-weekly payments (13th and 27th of each month) * Subsidized cafeteria * Statutory benefits * Job stability * Excellent working environment **We seek an organized, analytical individual with strong focus on follow-up and control, who enjoys working with processes, documentation, and cross-departmental coordination. If you meet this profile, apply through this channel.** **GOOD LUCK!** Employment type: Full-time Salary: $25,000.00 per month Benefits: * Study support * Complimentary beverages * Option for indefinite-term contract * Discounted cafeteria service Work location: On-site employment