Administrative Assistant

Description

Position Summary: Responsible for bank reconciliations, invoice creation, document management, and client follow-up, requiring organization and attention to detail. Key Highlights: 1. Manages bank reconciliations and invoicing. 2. Maintains excellent document organization. 3. Provides professional client follow-up. Main Responsibilities 1\. Bank Reconciliation * Review bank transactions daily. * Compare bank statements with internal records. * Identify discrepancies or unrecorded transactions. * Report inconsistencies to the relevant department. * Keep reconciliation reports up to date. 2\. Invoice Creation * Generate invoices accurately in the system. * Verify clients' tax information. * Follow up on issued invoices and cancellations. * Send invoices to clients promptly and correctly. * Maintain digital control and backup of invoicing records. 3\. File Management * Organize physical and digital documentation. * Classify files by date, client, or category. * Keep shared folders updated. * Safeguard important and confidential documents. * Facilitate rapid information retrieval. 4\. Client Follow-up * Respond to and follow up on client requests. * Confirm receipt of invoices and payments. * Maintain professional and courteous communication. * Update client information in databases. * Report pending items or incidents. Required Skills * Organization and attention to detail. * Responsibility and punctuality. * Basic Excel and administrative system proficiency. * Effective communication. * Teamwork. Salary: $11,000.00 per month Benefits: * Employee discount * Free uniforms Work Location: On-site employment