Administrative Manager

Description

Job Summary: Administrative Manager for a leading wedding planning company, responsible for accounting, tax, and administrative management. Key Highlights: 1. Manages clients' accounting and tax invoicing. 2. Supports payroll and audit processes (internal/external). 3. Implements internal control methods for asset management. Administrative Manager for a leading wedding planning company. PRIMARY RESPONSIBILITIES: * Handle the company's accounting and tax invoicing to clients. * Review team workpapers at the end of each month. * Prepare workpapers for internal and external audits. * Submit tax documents and reports to the external accountant. * Support payroll processing, resolve queries, and clarify accounting criteria. * Assist with reviews requested by SAT, IMSS, INFONAVIT, and state revenue authorities—including clarifications or audits conducted virtually, desk-based, or in person. * Send proforma invoices to company clients for billing purposes. * Ensure timely generation of payment receipts. * Apply client payments to corresponding accounting accounts. * Record purchase invoices for equipment and assets into the accounting system. * Perform monthly cleanup of accounting accounts to maintain healthy accounting records. * Review foreign exchange rates for USD transactions. * Review uncollectible accounts for reporting to the Board of Directors and conduct weekly follow-up with sales teams for collection management. * Apply provisional tax payments for companies and individuals who are equity holders. * Keep the company’s various tax payments up to date. * Generate intercompany invoices or collections. * Record liabilities for all domestic and import purchases from suppliers. * Pay monthly all required services across different locations (electricity, rent, internet, etc.). * Calculate payroll-related taxes. * Perform monthly reconciliations among payroll, Nomipaq, SAT, and accounting systems. * Coordinate with external audit firms, including provision of workpapers. * Supervise timely filing of annual tax returns. * Supervise bank reconciliations. * Review VAT withholding classifications. * Conduct selective VAT testing. * Manage fixed assets and depreciation. * Participate in calculating the annual inflation adjustment, CUFIN, and CUCA together with the external accounting firm. * Verify at each month-end that bank reconciliations, DIOT, and VAT calculations are completed. * Reconcile accounting invoicing against SAT reconciliation. * Maintain sequential invoice tracking per client. * Present to the Board of Directors: accounts receivable statements, financial statements, tax status, and other corporate obligations. * Submit weekly and monthly cash flow projections to the Board of Directors to ensure healthy company operations. * Implement required internal control methods to safeguard assets, processes, policies, and administrative programs. KNOWLEDGE, SKILLS AND BEHAVIORS * General administration. * Continuous improvement projects. * Financial reporting. * Accounting and tax laws and regulations. * English language proficiency: 40% spoken and written. * Public relations. * Knowledge of laws relevant to the position. * Timely delivery of consolidated and departmental financial statements. * Prompt payment of all tax obligations. * On-time submission of informative tax declarations. * Timely cash flow reporting. * Expense and budget comparisons. * Operational reports: warehouse, procurement, suppliers, assets. COMPETENCIES * Teamwork * Leadership * Problem solving * Decision making * Risk taking * Initiative * Results orientation * Analytical thinking PROFESSIONAL PROFILE * Bachelor’s degree in Accounting or Business Administration. * Bachelor’s degree in Financial Administration. * Bachelor’s degree in Business Administration. * 3 years in a similar position. * Development of work methodologies. * Implementation of internal control methods and processes. * Development of processes and policies. * Extensive experience with administrative ERP systems. * Accounting and tax processes. * General and corporate administration. ABOUT OUR OFFERING: * Salary: MXN 37,000 to 40,000 * Monday to Friday, 9:00 AM to 6:00 PM * One-hour lunch break within the office premises. * Office tools provided by the company. * Statutory benefits. * Parking. * Dining area. * Downtown location—finalized during the interview. Employment type: Full-time Salary: $37,000.00 - $40,000.00 per month Workplace: On-site employment