Position Summary: Responsible for administering, controlling, and maintaining up-to-date all documentation of the Quality Management System (QMS) and other applicable regulatory systems, ensuring its availability and distribution. Key Highlights: 1. Manages the document lifecycle of the Quality Management System (QMS). 2. Coordinates the updating of manuals, procedures, and work instructions. 3. Supports internal and external audits with documentary evidence. **POSITION SUMMARY** Responsible for administering, controlling, and maintaining up-to-date all documentation of the Quality Management System (QMS) and other applicable regulatory systems. Ensures documents are available, current, and properly distributed across all organizational areas. Supports internal and external audits by providing documentary evidence. **CORE FUNCTIONS** **Activities:** * Administer the QMS document lifecycle: creation, review, approval, distribution, and archiving. * Ensure compliance with the organization’s established document control procedures. * Coordinate the updating of manuals, procedures, work instructions, and forms. * Maintain the digital document management system updated and functional. * Support internal and external audits by providing required documentation. * Train staff on the use of the document management system. * Control access and editing permissions for documents according to hierarchical levels. * Ensure traceability and retention of quality records. **QUALIFICATIONS & REQUIREMENTS** **Education and Experience** * High school diploma, technical degree, or bachelor’s degree in administrative, industrial engineering, or related fields (preferred). * Minimum 1 year of experience in document control or quality management. **Skills, Abilities, and Knowledge** * Knowledge of ISO 9001 standards (preferred). * Proficiency with document management systems (SharePoint, Documentum, etc.). * Organizational skills and attention to detail. * Proficiency with office software (Word, Excel, PDF). * Ability to work under pressure and meet deadlines. **Travel** N/A **COMPETENCIES** * Organization and planning * Attention to detail * Effective communication * Teamwork * Responsibility and confidentiality * Regulatory compliance orientation **SUPERVISOR RESPONSIBILITIES** * NA **REQUIRED TRAININGS** * Introduction to the Quality Management System (QMS). * Document control and disposition procedures. * Use of the document management system (digital or physical). * Internal audits (basic level). * Industrial safety and hygiene applicable to administrative and production areas. * Continuous improvement workshops and best document practices. **PHYSICAL REQUIREMENTS** **Physical Activities** * Sitting for extended periods in front of a computer. * Walking between offices and production areas for document distribution or collection. * Handling physical files (folders, boxes, filing cabinets). **Visual Acuity** * Good vision for prolonged reading of physical and digital documents. **Working Conditions** * Office environment with occasional visits to production areas. * Use of personal protective equipment (PPE) in production areas when required.