Administrative Assistant

Description

Position Summary: We are seeking a Document Control Administrator with strong organizational skills, a client-focused mindset, and passion for administrative processes to manage and track employee documentation, ensuring timely retrieval and full traceability. Key Highlights: 1. Document management and administration 2. Administrative follow-up with clients 3. Direct client service and interaction **We are hiring!** **Document Control Administrator** We seek talent with a high level of organization, client orientation, and passion for administrative processes. If you enjoy working with documentation, tracking, and interacting with multiple clients, this vacancy is for you. **Position Objective** To administer and monitor the **employee document control processes** for various clients, ensuring timely retrieval of signed documents, accurate file traceability, and consistently professional service. **Required Education** * Experience in administrative matters. **Work Experience** * Document management and administration. * Administrative follow-up with clients for document retrieval. * Database and reporting management. * Direct client service and interaction, as well as pending-item follow-up. **Technical Knowledge** * Administrative processes for **file** control. * **Intermediate Excel** (database management and tracking). * Physical and digital document organization and safeguarding. * Use of **electronic signature platforms** (preferably Doc2Sign or similar). * Preparation of client-specific reports. **Main Responsibilities** * Registration and control of employee **onboarding and offboarding**. * Tracking of contracts and documentation sent for signature. * Sending and monitoring via electronic signature platform. * Proactive retrieval of pending documentation. * Preparation of individual and general reports. * Safeguarding of files in physical and digital formats. * Direct coordination with clients to collect signatures and documents. * Internal administrative management related to signing processes. * In-person client visits when necessary. **Key Skills** * Organization and high attention to detail. * Service orientation. * Clear and assertive communication. * Persistence in retrieving documentation. * Attention to detail. * Ability to manage multiple clients simultaneously. **Location:** Near Los Cubos Zapopan or Hard Rock Hotel **Schedule:** Monday to Friday, 9:00 AM to 6:00 PM **Salary:** $12,000 MXN monthly gross \| Biweekly payment **Benefits:** Statutory and above-statutory benefits Salary: $12,000.00 MXN per month Benefits: * Savings fund * Medical expense insurance Workplace: On-site employment