**Job Profile: Administrative Assistant** **Job Summary** We are seeking a highly **committed Administrative Assistant** to join our team. This position is crucial to ensuring the **achievement of company objectives**, providing **comprehensive support** to various departments, with a particular focus on the **production department** and carrying out **external administrative procedures**. If you are proactive, organized, and eager to grow in a dynamic environment, this is your opportunity! **Key Responsibilities** * Provide general administrative support to management and different departments of the company. * Offer direct service and support to the production department in administrative tasks such as: * Managing inventories of office supplies and production consumables, **ensuring availability and preventing operational disruptions.** * Coordinating internal procedures and documentation, **facilitating smooth information flow across departments.** * Assisting in scheduling and tracking tasks, **contributing to control over production timelines.** * Collecting and organizing data, **generating useful information for operational decision-making.** * Performing administrative procedures at client or supplier facilities as necessary for the proper functioning of the company (e.g., collecting documents, delivering materials, obtaining signed receipts), **ensuring agility in external processes and continuity of operations.** * Managing physical and digital filing systems, ensuring proper classification and easy access to information, **optimizing search and retrieval of critical operational documents.** * Preparing reports, presentations, and other required documents, **supporting operational management in generating key reports.** * Handling phone calls and correspondence, **maintaining effective communication with relevant internal and external parties involved in operations.** * **Actively collaborating in identifying and optimizing administrative processes, seeking improvements that directly impact operational efficiency and productivity.** * Performing any other administrative tasks as needed to contribute to achieving company goals, **demonstrating flexibility and adaptability to changing operational needs.** **Requirements** * **Minimum Education:** Completed high school (mandatory). * Prior experience in administrative roles (desirable, not mandatory). * **Advanced proficiency in Microsoft Excel (mandatory), with ability to create and manage pivot tables, complex formulas, and charts for operational data analysis.** * Excellent **organizational** and **time management** skills, **prioritizing tasks to maintain operations and meet deadlines.** * Ability to work both **independently** and in a **team**, **effectively integrating with production teams and other departments.** * **Proactive attitude**, **results-oriented**, and strong sense of **responsibility**, **focused on resolving issues that could affect operations.** * Excellent **verbal and written communication** skills, **to clearly interact with operational staff and external suppliers.** * Willingness to learn and adapt to new tasks and challenges, **especially those related to continuous process improvement.** * **Valid driver's license and personal vehicle (desirable, for performing external errands and streamlining logistics).** **Desired Competencies** * **Commitment:** Demonstrated dedication and responsibility toward company objectives and operational continuity. * **Proactivity:** Initiative to anticipate needs and offer solutions that optimize workflow. * **Service Orientation:** Willingness to support other departments and colleagues, as well as interact with external parties within the scope of administrative procedures, always focusing on operational efficiency. * **Attention to Detail:** Accuracy in task execution to prevent errors negatively impacting production. * **Adaptability:** Flexibility to adjust to changes and new priorities, maintaining effectiveness under pressure. Employment type: Full-time, Indefinite duration Salary: $2,500.00 - $2,750.00 per week Education: * Completed high school (Mandatory) Experience: * Office: 1 year (Desirable) Workplace: On-site