Administrative Assistant CpC

Description

Position Summary: A prominent construction sector company is seeking an Administrative Assistant CpC to comprehensively manage, organize, and control project documentation, ensuring its completeness and regulatory compliance. Key Highlights: 1. Comprehensive case file management for each project 2. Interdepartmental collaboration for document control 3. Ensuring compliance with quality standards and regulations A leading construction company is seeking: **Administrative Assistant CpC** **Objective**: Comprehensive case file management for each project, including distribution of required documentation to relevant departments, storage, and organization of documentation on the platform. **Skills:** * Results-oriented * Strong verbal communication skills * Responsible * Dynamic * Organized * Analytical **Main Responsibilities:** * Review, organize, and control client documentation. * Adhere to established procedures for case file compilation. * Request missing documents from clients for their files or those requiring updates. * Verify that case file documentation is complete and update it prior to initiating deed registration procedures. * Focus on ensuring case files are complete, up-to-date, and meet requirements set by notaries and anti-money laundering legislation—this includes verifiable full department payment documentation. * Assist during title issuance, including sending emails, scanning documents, etc. * Ensure all project documents comply with applicable quality standards and regulations. * Collaborate with other departments to ensure proper document traceability and document control across all project phases. * Prepare lists for delivering project documentation to the law firm. * Manage and control project information within each project’s cloud environment. * Analyze, respond to, and coordinate responses to audit-related observations. * Other duties related to the position. **Minimum Required Knowledge** * Windows * Microsoft Office Suite * Customer service * ERP systems * Document management **Academic Qualification**: Incomplete Bachelor's Degree **Compensation Package** Net salary: $13,000.00 to $15,000.00 Basic statutory benefits Work schedule: Monday to Friday, 10:00–19:00 hrs Vacation pay in December per the Federal Labor Law (LFT) Vacation days exceeding statutory requirements: 30 days this year May bonus: 15 days’ salary November bonus: $2,000.00 Employment type: Full-time Salary: $13,000.00 – $15,000.00 per month Benefits: * Additional vacation days or paid leave Work location: On-site employment