Assistant

Description

Job Summary: The Operational Assistant in Celaya is critical to vehicle availability, managing services, tracking units, and generating documentary evidence. Key Highlights: 1. Comprehensive management of preventive and corrective vehicle maintenance. 2. Development of documentation and photographic evidence for each service. 3. Continuous monitoring of fleet status and odometer control. The **Operational Assistant** in Celaya is essential to ensuring vehicle availability. It involves direct management of services, unit tracking, and generation of documentary and photographic evidence. In an area with high transportation and logistics activity, this position focuses on maintaining efficient operations and reducing downtime. Below are the key activities, service tracking, and evidence management: **1\. Key Maintenance Activities** * **Preventive and Corrective Maintenance Management:** Scheduling and supervising services (tuning, oil changes, filters, brakes, tires). * **Physical Unit Inspection:** Checking critical components (battery, lights, fluid levels, tires, suspension) to detect failures. * **Workshop Dispatch:** Directing units to internal or external workshops (e.g., Auteam or local workshops in Celaya). * **Odometer Control:** Daily or weekly odometer recording to project upcoming maintenance. **2\. Maintenance Evidence and Documentation** Documentary backup for each action is required: * **Work Order Registration:** Detailed capture of performed services in a system (ERP or Excel). * **Photographic/Video Evidence:** Taking photos before, during, and after repair (replaced parts, vehicle condition). * **Invoice and Quotation Archiving:** Collecting quotations, purchase orders, and invoices for cost management. * **Service Closure Reports:** Preparing reports confirming that the unit has been repaired and is operational. **3\. Unit Service Tracking** * **Daily/Weekly Reports:** Submitting unit status reports (operational, in workshop, out of service). * **Fleet Control:** Monitoring fuel consumption, repairs per driver, and warranty tracking. * **Maintenance Alerts:** Proactively notifying users of upcoming services to avoid operational interruption. **Requirements and Common Tools** * **Experience:** Minimum 6 months to 1 year in fleet control or automotive mechanics. * **Skills:** Intermediate Excel (tables, reports), knowledge of automotive mechanics, organization, and attention to detail. * **Location:** Willingness to work at yard/workshop locations, not office-only.