Accounting and tax consulting firm. Position Objective Provide administrative, operational, and executive support to the firm, ensuring proper document organization, client service, calendar coordination, administrative control, and assistance to accounting and tax departments, thereby contributing to operational efficiency and customer service quality. Main Functions and Responsibilities 1\. Client Service and Support * Answer telephone calls, emails, and in-person visits from clients and suppliers. * Route requests to the appropriate departments. * Follow up on clients’ administrative requirements. * Maintain professional, courteous, and confidential service. 2\. Administrative and Executive Support * Manage calendars, meetings, and appointments for management and partners. * Prepare, enter, and file administrative documents, reports, and presentations. * Coordinate courier services, package delivery, and receipt of tax and accounting documents. * Control office supplies and materials. 3\. Document Control and Information Management * Organize physical and digital client files. * Keep administrative and tax documentation up to date. * Safeguard confidential and sensitive information belonging to clients and the firm. * Assist in compiling documentation required for tax procedures, audits, or reviews. 4\. Administrative\-Accounting Support * Prepare invoices and follow up on basic collections. * Record and track payments, administrative expenses, and supporting documents. * Assist with administrative reconciliations and travel expense control. * Monitor payment, contract, and service due dates. 5\. Operational Coordination * Follow up on internal administrative pending items. * Coordinate logistics for meetings, training sessions, and internal events. * Maintain effective communication between clients and internal staff. Salary: $12,000\.00 \- $15,000\.00 per month Application Question(s): * Oral and written communication skills Education: * Completed Higher Technical Degree (Mandatory) Experience: * Executive secretaries: 2 years (Mandatory) Work Location: On\-site employment
Juan García
Indeed · HR
Juan García
Indeed · HR
