Administrative Assistant for Construction Site

Description

Job Summary: Provide administrative support to construction site operations through control, recording, and tracking of expenses, procurement, and documentation to ensure appropriate financial and administrative project management. Key Highlights: 1. Comprehensive administrative support for construction site operations. 2. Management of expenses, procurement, and documentation. 3. Ensures traceability and organization of information. **Job Objective** Provide administrative support to construction site operations through control, recording, and tracking of expenses, procurement, and documentation, ensuring traceability, organization, and availability of information for appropriate financial and administrative project management. **Tools Proficiency** * Excel (intermediate–advanced level) * Google Drive * AutoCAD (preferred) **Required ProfileEducation** * Technical degree or incomplete bachelor’s degree in Administration, Accounting, or related field **Experience** * 1–3 years in administrative roles, preferably in construction sites or construction industry **Knowledge** * Petty cash management * Invoicing and CFDI validation * Preparation and control of purchase orders * Expense recording and control * Physical and digital document control **Functions and Responsibilities1\. Operational Financial Control** * Administer and control petty cash according to established guidelines * Record and validate expenses promptly * Ensure proper safekeeping of supporting documents **2\. Procurement Control** * Prepare and enter purchase orders * Record and break down purchases made * Track requests and deliveries **3\. Invoicing and Payments** * Request and validate invoices according to tax requirements * Record payments made to suppliers * Verify consistency among purchase order, invoice, and payment **4\. Resource Control** * Track fuel consumption and mileage of construction site vehicles * Validate usage in accordance with operational requirements **5\. Document Control** * Organize and maintain up-to-date physical and digital project folders * Compile complete administrative files * Ensure information availability for audits, internal or external reviews Employment Type: Project-based or fixed-term contract Contract Duration: 15 months Salary: $14,000.00 per month Application Question(s): * Have you worked in the construction sector? MANDATORY Experience: * Construction sector: 1 year (Required) Work Location: On-site employment