Administrative Assistant

Description

Position Summary: Provide administrative support on-site, controlling expenses, procurement, and documentation to ensure efficient financial and administrative project management. Key Highlights: 1. Key administrative support in construction project management 2. Expense, procurement, and documentation control 3. Financial and administrative project management **Position Objective** Provide administrative support for on-site operations by controlling, recording, and tracking expenses, procurement, and documentation, ensuring traceability, order, and availability of information for proper financial and administrative project management. **Tool Proficiency** * Excel (intermediate–advanced level) * Google Drive * AutoCAD (preferred) **Required ProfileEducation** * Technical degree or incomplete bachelor’s degree in Administration, Accounting, or related field **Experience** * 1–3 years in administrative roles, preferably in construction or on-site projects **Knowledge** * Petty cash management * Invoice issuance and CFDI validation * Preparation and control of purchase orders * Expense recording and control * Physical and digital document control **Functions and Responsibilities1\. Operational Financial Control** * Administer and control petty cash according to established guidelines * Record and validate expenses promptly * Ensure proper safeguarding of supporting documents **2\. Procurement Control** * Prepare and enter purchase orders * Record and break down completed procurements * Track requests and deliveries **3\. Invoicing and Payments** * Request and validate invoices per tax requirements * Record payments made to suppliers * Verify consistency among purchase orders, invoices, and payments **4\. Resource Control** * Track fuel consumption and vehicle mileage for on-site vehicles * Validate usage according to operational needs **5\. Document Control** * Organize and maintain up-to-date physical and digital project folders * Compile complete administrative files * Ensure information availability for audits or internal/external reviews Position Type: Project-based or fixed-term contract Contract Duration: 15 months Salary: $14,000.00 per month Application Question(s): * CONSTRUCTION KNOWLEDGE IS MANDATORY: Experience: * Construction sector: 1 year (Mandatory) Work Location: On-site employment