Executive Assistant

Description

Summary: This data-driven role involves coordinating billing, finance, and operations for clinical trials, focusing on contract compliance and administrative support. Highlights: 1. Opportunity for growth into clinical operations coordination 2. Work directly with senior leadership 3. Highly data-driven and spreadsheet-intensive role Client \& Role SummaryAbout the Client The company manages billing, finance, and operational coordination for clinical trials across the U.S. and Latin America. The work is highly data\-driven and spreadsheet\-intensive, involving contract compliance, invoicing validation, coordination with clinical sites, and operational follow\-up. Core Responsibilities * Executive calendar \& coordination support * Spreadsheet management across multiple clinical trial sites * Billing validation \& invoice preparation (final invoicing done by leadership) * Contract compliance cross\-checking * Internal follow\-ups \& deadline tracking * Administrative support (email, documentation, recurring processes) * Potential future growth into clinical operations coordination Must\-Have Requirements * 2\+ years of administrative or operational support experience * Strong Excel proficiency (pivot tables, VLOOKUP/XLOOKUP, formulas, data cleaning) * Experience validating data and catching discrepancies * Fluent English \& Spanish (written and spoken) * Strong attention to detail * Comfortable working directly with senior leadership * Experience managing multiple priorities Nice\-to\-Have / Growth Potential * Experience in clinical research, healthcare, or regulated industries * Exposure to invoicing, contracts, or operational reporting * Interest in growing into clinical research coordination Tipo de puesto: Tiempo completo Sueldo: A partir de $24,000\.00 al mes Beneficios: * Vales de despensa Idioma: * Inglés (Obligatorio) Lugar de trabajo: remoto híbrido en Zapopan, Jal.