Billing Executive

Description

Details Employment type: Indefinite-term contract Working hours: Full-time Workplace: On-site Benefits * Personal and professional growth plan * Attractive bonus scheme * Paid training Description Company: 'CAM DEL PACIFICO SC' is a leading company in the logistics and customs sector in Mexico. With over 20 years of market experience, we stand out for our excellence in customer service and comprehensive logistics solutions. We offer a dynamic and collaborative work environment where professional growth and personal development are top priorities. Location: Manzanillo, Colima **POSITION: BILLING CLERK** **Job Requirements** * Must be over 25 years of age * High school diploma or bachelor's degree * Over one year of relevant experience * Invoice preparation * Preparation of billing KPIs * Correction of proforma invoices according to the client's expense account * Analytical capability * Preparation of billing reports **Responsibilities** * Receiving and reviewing files for expense account billing in the Sir system. * Clarifications regarding Expense Accounts with collections department * Sending expense accounts to clients (PDFs, XMLs, value declarations, and spreadsheets); turnaround time is 3–5 days for container shipments and 3 days for less-than-container-load shipments * Uploading documents sent to clients into the digital Kardex under the corresponding reference * Reviewing payments received (handling fee invoice, empty container invoice, data processing invoice, red invoice, delay letter, etc.) * Sending daily reports to Accounts Receivable (A.A.) on billed and paid expense accounts at the end of each workday, and on paid customs entries the following day * Maintaining up-to-date digital Kardex tariff records * Keeping the client specifications Excel sheet updated * Billing for correspondent accounts * Requesting data processing invoices * Completing the File Archive Control form * Reviewing documents marked in the File Document Control list * Handling re-invoicing not assigned to the account executive by coordinating with the terminal for re-invoicing * Adhering to internal agreements such as SE collection, non-advance billing, and internal fee rates for professional service charges * Performing corrections or adjustments to client expense accounts, considering internal and external re-invoicing charges; administrative re-invoicing fee is $50 after the first month for internal/external reasons, and $250 for administrative expenses * Registering suppliers consecutively in the system * Submitting reports to management and direct supervisor * Sending weekly pending billing reports to executives every Friday * Sending analyzed pending billing reports to executives every Friday * Issuing accounts payable and collections reports weekly and submitting them to management * Sending account statements to clients every Friday * Managing collections via telephone and email communication with clients * Monitoring clients with financing arrangements and overdue receivables * Billing payment complements * Ensuring job responsibilities are performed correctly, providing continuous technical skill, attitude, and knowledge training * Complying with all processes related to Physical Security, Information Security, and Supply Chain Security (policies, procedures, manuals, work instructions, forms, etc.) **Additional Benefits and Perks** * Monthly salary range: MXN 13,000 to 16,000\. * Opportunities for professional training and development. * Collaborative and motivating work environment. * Statutory benefits. * Performance- and results-based bonuses. Job type: Full-time Salary: MXN $14,000\.00 \- $16,000\.00 per month Benefits: * Option for indefinite-term contract * Company-provided mobile phone * Free uniforms Work location: On-site employment