Administrative Assistant

Description

Position Summary: We are seeking a professional to coordinate administrative tasks, manage supplier payments, and support the Branch Administrative Manager at a leading customs agency. Key Highlights: 1. Administrative coordination and management of supplier payments. 2. Key support to the Branch Administrative Manager in various office functions. 3. Collaboration with Human Capital on personnel documentation. We are a Customs Agency with over 30 years of experience, a national leader in all areas related to foreign trade. We distinguish ourselves through professionalism, expertise, and strong connections. **Requirements:** * Higher Technician in: Higher Technician in Foreign Trade, Logistics, or related field. * Excellent attitude * Flexible availability * **Minimum one year of experience** **Responsibilities:** * Coordinate schedules and reminders for payment commitments of local and foreign suppliers for the Branch Administrative Manager. * Handle phone calls, emails, or in-person inquiries from suppliers. * Coordinate the purchase and distribution of office supplies. * Generate reports or minutes on activities performed and follow-up on meetings of the Branch Administrative Manager. * Prepare a supplier payment schedule report based on corresponding due dates. * Ensure compliance with administrative requirements for office operations. * Report administrative non-conformities to the Branch Administrative Manager. * Coordinate coffee breaks for corporate meetings. * Review and process supplier and commission agent invoices, as well as inter-office American accounts. * Schedule supplier payments and submit them to the Branch Administrative Manager for authorization. * Send accounting packages to external accounting firms. * Support the Branch Administrative Manager in infrastructure maintenance and report any facility issues. * Track missing documents in the AIPA System. * Perform any other duties assigned by the Branch Administrative Manager. * Support Human Capital with **personnel documentation** for onboarding or offboarding. **Benefits:** * **Competitive gross monthly salary based on experience and competencies**. * Statutory benefits. * Meal vouchers * Savings fund * Paid time-off hours * Excellent work environment Interested candidates should apply via email to capitalhumano1@ags.ctaa.mx Job Type: Full-time Salary: Starting from $0\.01 per month Benefits: * Free uniforms * Additional vacation days or paid leave * Meal vouchers Work Location: On-site employment