Tender Administrative Assistant

Description

Position Summary: Provides administrative support in the management and monitoring of public and private tenders, ensuring proper documentation integration and timely compliance. Key Highlights: 1. Key administrative support in tender processes 2. Rigorous document management and organization 3. Opportunity for recent graduates in administration or engineering **Position Objective** Provide administrative support in the management, preparation, and monitoring of public and private tender processes, ensuring correct integration of required technical, administrative, and legal documentation, as well as compliance with deadlines and guidelines established by tender announcements. **Functions and Responsibilities** **1\. Tender Process Support** * Monitor tender platforms and portals daily to identify new participation opportunities. * Download, organize, and archive tender documents, annexes, and related materials. * Prepare physical and digital folders containing required documentation for each tender process. **2\. Documentation Integration** * Collect administrative, legal, and technical documentation requested in tender announcements. * Verify that documentation is complete, valid, and compliant with stated requirements. * Assist in completing formats, annexes, and forms required in proposals. **3\. Monitoring and Tracking** * Maintain tender calendars, including clarification meetings, proposal submission deadlines, and award announcements. * Track tender processes in which the company participates and keep records updated. * Assist in timely submission and delivery of documentation. **4\. Organization and Archiving** * Maintain organized physical and digital archives of tenders, contracts, and related documentation. * Update tender databases, including participated, won, or non-awarded tenders. **5\. General Administrative Support** * Prepare tender tracking reports. * Assist with departmental administrative tasks as needed. * Coordinate with internal departments to obtain information required for proposals. **Position Profile** **Education:** Bachelor’s degree or technical diploma in Administration, Engineering, Architecture, or related field (interns or recent graduates accepted). **Experience:** * Preferred: 6 months to 1 year of experience in administrative or tender-related activities. * Preferred: Knowledge of public or private tender processes. **Knowledge:** * Proficiency in Microsoft Office suite (Excel, Word, PowerPoint). * Document organization and control. * Preferred: Familiarity with tender platforms. **Skills:** * Organization and attention to detail. * Teamwork. * Responsibility and adherence to deadlines. * Analytical ability and process monitoring. For more information, call or send WhatsApp to: 5513318507 Ing. Obed Merino Employment Type: Full-time Salary: $12,000.00 - $13,000.00 per month Work Location: On-site employment