Tender and Bidding Administrative Assistant

Description

Position Summary: Provide administrative support in managing and preparing proposals for tenders and bids, ensuring proper document compilation and compliance with guidelines. Key Highlights: 1. Key administrative support in tender and bidding management. 2. Compilation and verification of tender files. 3. Collaboration in drafting technical and administrative proposals. **Position Objective** Provide administrative support in managing and preparing proposals for public or private tender and bidding processes, ensuring correct integration of required administrative, technical, and legal documentation, as well as compliance with the guidelines and deadlines specified in each tender notice. **Functions and Responsibilities** **Tender and Bidding Management** * Assist in searching for and reviewing tender and bidding notices across various platforms and portals. * Download and analyze tender documents, technical annexes, and administrative requirements. * Maintain an up-to-date record of all tenders and bids in which the company participates. **File Compilation** * Collect required administrative, legal, and financial documentation for each process. * Assist in compiling physical and digital tender files. * Verify that all documentation is complete, valid, and meets specified requirements. **Proposal Drafting Support** * Assist in completing forms, annexes, and documents requested in tender documents. * Coordinate with technical, cost estimation, and administrative departments to gather necessary proposal information. * Review that information is organized and presented according to the tender notice’s guidelines. **Monitoring and Control** * Track key dates: publication, clarification meetings, proposal submission, and award announcement. * Monitor each process until its conclusion. * Prepare status reports on tenders and bids. **Document Archiving and Control** * Maintain organized physical and digital archives of tenders, proposals, and contracts. * Update databases and historical records of participation in tenders and bids. **Position Profile** **Education:** Technical degree or bachelor’s degree in Administration, Civil Engineering, Architecture, or related field. **Experience:** Preferred 6 months to 1 year of experience in administrative tasks, tender management, or document control. **Knowledge:** * Proficiency in Microsoft Office suite (Excel, Word, PowerPoint). * Document organization and control. * Familiarity with public or private tender processes is desirable. For more information, call or send WhatsApp to: 5513318507 Ing. Obed Merino Job Type: Full-time Salary: $12,000\.00 \- $13,000\.00 per month Work Location: On-site employment