Administrative Assistant in Event Logistics

Description

*This job posting originates from the Talenteca.com job board* ### **Job opening at B\&E EMPLOYEE BENEFITS S. de R.L. de C.V. in San Juan De Áragon Iii Sección \- Gustavo A. Madero, Mexico City** ### **Job Opening: Administrative Assistant in Event Logistics** Are you an organized, multitasking individual with a passion for corporate events? If you enjoy both administrative tasks and fieldwork—including on-site coordination and resolving unexpected issues—this position is for you. We are seeking an **Administrative Assistant in Event Logistics** who combines office-based skills with operational and technical readiness. We want someone unafraid to get their hands dirty and who enjoys being involved in every stage of the process—from planning through final execution. ### **Work Location:** San Juan de Aragón III Sección, Gustavo A. Madero, CDMX Landmark: 20 minutes from Bosque de Aragón Metro Station, between Av. 604 and Av. 602 ### **Key Responsibilities** **Administrative and Planning Tasks:** * Prepare quotations, purchase orders, contracts, and basic invoicing * Coordinate with suppliers, clients, and internal teams * Maintain and manage the event calendar * Post-event reports, meeting minutes, attendance lists, and document management * Track payments and budgets assigned per event **Logistical, Technical, and Operational Tasks:** * Support planning, setup, teardown, and on-site operations during events * Coordinate on-site with staff, suppliers, and area supervisors * Supervise and control supplies, materials, and technical requirements * Ensure quality standards are met at every event * Resolve unexpected issues promptly and practically, always prioritizing the client ### **Ideal Candidate Profile** * Completed high school diploma; technical or bachelor’s degree in administration, tourism, event management, or related field (completed or incomplete) * Minimum 1 year of experience in event logistics, administrative functions, or operational coordination * Passion for corporate events and willingness to perform administrative, technical, and field-based tasks * Strong customer service orientation and teamwork mindset * Flexibility for extended hours and weekend work * Proficient in Microsoft Office (Excel, Outlook) * Solution-oriented, proactive, and adaptable individual with a service mindset ### **Benefits** * Net monthly salary: $9,000 * Statutory benefits from day one (IMSS, year-end bonus, vacation time, etc.) * Free nutritional services * Free professional psychological support * Benefits card with exclusive discounts * Genuine opportunities for professional development * A collaborative team and dynamic environment where no two days are ever the same ### **Working Hours** * Tuesday to Saturday: 8:30 A.M. to 6:00 P.M. * Sunday: 8:00 A.M. to 1:30 P.M. * Monday: Fixed day off *Note: Schedule may vary depending on operational needs* ### **How to Apply?** Send your **updated CV via WhatsApp to $55 $6818 $8809**, including: * Your full name * Position: **Administrative Assistant in Event Logistics** **Desired Education Level:** Upper Secondary **Desired Experience Level:** Mid-Level **Departmental Function:** Commercial / Sales **Industry:** Events and Promotion **Skills:** * Attention to detail * Time availability * Stress management *This job posting originates from the Talenteca.com job board:* *https://www.talenteca.com/anuncio?j\_id\=68f69f505100002500595156\&source\=indeed*