Administrative Assistant

Description

Position Summary: We are seeking an Administrative Assistant for Document Management, responsible for creating, editing, registering, and organizing digital and physical documentation, with a high degree of organization and attention to detail. Key Highlights: 1. Document management and administrative support experience 2. Advanced proficiency in Excel, Word, databases, and Nitro 3. Attention to detail, strong organizational skills, and problem-solving ability We’re Looking for Talent Like You! Join our team as **DOCUMENT MANAGEMENT ADMINISTRATIVE ASSISTANT CCINSHAE** Work Location: Nubes 711, Jardines del Pedregal, Álvaro Obregón, 01900 Ciudad de México, CDMX Schedule: Monday to Friday, 08:30 AM to 5:30 PM ***We Offer*** Net salary of **$12,000**, **\+ Statutory benefits \+ Excellent work environment** ***Requirements*** \- Minimum 1 year of experience as an administrative assistant or similar role. \- Education: Bachelor’s degree in Administration, Psychology, Pedagogy, Computer Science, or related fields. \- **Excel** proficiency: Intermediate; advanced use of data correspondence via Excel database. \- **Word** proficiency: Excellent; header and footer editing. \- Database handling, data entry, document upload, and Drive usage. \- Proficiency with editors such as **Nitro** or similar tools for document modification and correction. \- Solid understanding of basic letter-size printing formats. \- Eagerness and enthusiasm for continuous learning and improvement. Strong organizational and prioritization skills. \- Basic knowledge of **invoicing documentation** and related terminology. ***Responsibilities*** Create and edit digital and physical documentation for deliveries, maintain records, and report status to direct supervisor. Maintain communication channels between this department and other departments within the company. Create backups of all processed information. Provide administrative support including: email follow-up, formal email replies, and drafting official letters (digital and physical). Review, upload, and register supply orders. Draft correspondence and letters. Review delivery notes, penalties, settlement documents, and general documentation. Track each reviewed and analyzed topic. Organize and store information appropriately using the system operated by the department. Transmit departmental information to other departments. Manage documents. Input and track delivery planning. Request and deliver samples for shipment to institutions. Monitor pending and completed requests. Request invoices by completing a form sent to the Accounting Department. Maintain up-to-date departmental reports. Strong attention to detail and meticulousness. This department requires individuals who can remain focused on their tasks and responsibilities despite distractions, demonstrating high accountability, integrity, and problem-solving ability. We seek proactive individuals who independently identify and resolve issues encountered in their roles. Candidates must demonstrate excellent attention to detail, a strong sense of urgency, frustration tolerance, and the ability to work effectively under pressure. **If you meet the Requirements, apply through this channel** Employment Type: Full-time Salary: $12,000.00 per month Workplace: On-site employment