Operational Assistant

Description

Job Summary: The Operational Assistant in Celaya is essential to ensuring vehicle availability, managing services and units, and generating documentary and photographic evidence to maintain efficient operations. Key Responsibilities: 1. Manage and supervise preventive and corrective vehicle maintenance. 2. Track services, fuel consumption, and warranties. 3. Generate and archive documentary and photographic evidence of maintenance activities. The Operational Assistant in Celaya plays a critical role in ensuring vehicle availability. This includes direct service management, unit tracking, and generation of documentary and photographic evidence. In a region with high transportation and logistics activity, this position focuses on maintaining operational efficiency and minimizing downtime. Below are the key activities, service tracking, and evidence management responsibilities: 1. Core Maintenance Activities Preventive and Corrective Maintenance Management: Schedule and supervise services (tuning, oil changes, filters, brakes, tires). Physical Unit Inspection: Inspect critical components (battery, lights, fluid levels, tires, suspension) to identify faults. Workshop Dispatch: Assign units to internal or external workshops (e.g., Auteam or local workshops in Celaya). Odometer Control: Record daily or weekly mileage to forecast upcoming maintenance. 2. Maintenance Evidence and Documentation Documentary backup must be created for each action: Work Order Registration: Accurately record performed services in a system (ERP or Excel). Photographic/Video Evidence: Take photos before, during, and after repairs (replaced parts, vehicle condition). Invoice and Quotation Archiving: Collect quotations, purchase orders, and invoices for cost management. Service Closure Reports: Prepare reports confirming that the unit has been repaired and is operational. 3. Unit Service Tracking Daily/Weekly Reports: Submit unit status reports (operational, in workshop, out of service). Fleet Control: Monitor fuel consumption, repairs per driver, and warranty tracking. Maintenance Alerts: Proactively notify users of upcoming services to avoid operational interruptions. Requirements and Common Tools Experience: Minimum 6 months to 1 year in fleet control or automotive mechanics. Skills: Intermediate Excel (tables, reporting), automotive mechanical knowledge, organization, and attention to detail. Location: Willingness to work onsite at yard/workshop, not exclusively in an office. -Requirements- Minimum Education: Upper secondary education – General High School Diploma 1 year of experience Age: Between 30 and 45 years Knowledge: Teamwork, Microsoft Excel, Organization, Customer Service Driver's Licenses: Class A Willingness to Travel: Yes Keywords: helper, assistant, auxiliary, aux, assistant, helper, aide, operative, operational