Administrative and Operational Assistant

Description

**We are seeking a proactive, organized, self-motivated, and responsible Administrative / Operational Assistant to contribute to the smooth operation of the company.** Do you possess the following qualities? **Requirements:** * Bachelor's degree in Business Administration, Industrial Engineering, Accounting, or related field * Minimum 3 years of experience in a similar position * Intermediate proficiency in Excel and Microsoft Office Suite is mandatory * Experience using CONTPAQi for invoicing * Customer service orientation and service-minded attitude * Flexible availability regarding working hours * Experience in commercial plazas / hotels (preferred) * Work location: Hidalgo Avenue / Commercial Plaza **Competencies:** * Customer service * **Management of operational staff (mandatory)** **Working Hours** * Monday to Thursday: 8:30 AM \- 7:30 PM / two-hour lunch break * Friday: 8:30 AM to 2:30 PM * **Saturday: Day off** * **Sunday: 8:30 AM to 6:00 PM with one-hour lunch break** **We Offer:** * *Monthly salary: $12,800 \+ $1,200 food vouchers \= $14,000 monthly* * *Biweekly payment* * *Statutory benefits* * *Uniforms***** **** **Key Responsibilities:** Preferred experience performing the following tasks: * Collecting rent and maintenance payments from tenants * **Supervising and organizing** maintenance staff activities * **Supervising** the commercial plaza and its tenants * Answering customer and/or supplier calls * Scheduling staff work hours * Maintaining logs and inventories * Proposing process improvements * Contract renewals * Supporting management * Assisting in event planning and execution * Quotation preparation and procurement * Invoicing using CONTPAQi * Customer and staff support * General administrative duties * **Management of operational staff** * Employee onboarding, payroll pre-processing, attendance tracking, and other related tasks * File management **Skills:** * Proactive * Sense of urgency * Responsible * Problem-solving ability * Organizational and planning skills Employment type: Full-time Salary: $12,500\.00 \- $14,000\.00 per month Benefits: * Complimentary uniforms * Food vouchers Application Question(s): * Level of Excel proficiency * Experience managing staff * Do you have no objections to the stated work schedule? Education: * Completed bachelor's degree (preferred) Experience: * Office experience: 3 years (preferred) Work location: On-site employment