Administrative Assistant

Description

Job Summary: Provide comprehensive administrative support through collection management, customer follow-up, order control, billing, and operational data analysis. Key Highlights: 1. Comprehensive administrative support for the company 2. Efficient management of collections and orders 3. Operational data analysis and decision-making **Position: Administrative Assistant** **Location:** Acolman, State of Mexico **Employment Type:** Full-time **Department:** Administration / Operations **Job Objective** Provide comprehensive administrative support to the company by efficiently managing collections, customer follow-up, order control, billing, and operational data analysis, contributing to administrative order and informed decision-making. **Main Responsibilities** **Collections and Customer Follow-up** * Accounts receivable follow-up * Payment reminders and clarifications * Payment registration and tracking **Orders and Customer Service** * Order registration and tracking * Customer service and incident resolution * Ongoing communication regarding order status **Billing and Administrative Control** * Invoice registration in the system * Validation of tax-related information * Document filing and control **Quotations** * Preparation and tracking of quotations * Price updates **Analysis and Reporting** * Capture of operational data * Report preparation (Excel) * Identification of inconsistencies **Payroll and Personnel Support** * Incident registration * Support in administrative personnel processes * File management **General Activities** * Inventory control of floor products * Telephone and administrative support * Ensuring smooth local administrative operations. **Candidate Profile** * Completed high school diploma or technical degree in administration * Experience in administrative roles (minimum 1 year preferred) * Intermediate-level Excel proficiency * Familiarity with administrative systems (ERP preferred) or experience with MICROSIP * Organized, committed, honest, detail-oriented, and proactive in follow-up * Strong communication skills and customer service orientation * Willingness to travel for training * Residency near the workplace **We Offer** * Statutory benefits * Job stability * Positive work environment * Uniforms * Transportation allowance **Important Note** This position is **operational and supportive**, and does not involve financial decision-making, authorizations, or specialized accounting or HR functions. Join our team! Job Type: Full-time, Probationary period Contract Duration: 3 months Salary: $11,000.00 - $12,000.00 per month Benefits: * Transportation assistance or service * Company parking * Option for indefinite-term contract * Free uniforms Application Question(s): * Do you reside near Acolman, State of Mexico? * Please specify which ERP you have used Education: * Incomplete or ongoing higher technical education (Mandatory) Willingness to Travel: * 100% (Mandatory) Work Location: On-site employment