M26165 Administrative Assistant (Facilities)

Description

Position Summary: CIMMYT seeks a dynamic, autonomous, and service-oriented Administrative Assistant for its Operations Unit to provide administrative support and manage diverse tasks. Key Highlights: 1. Opportunity to work with an international nonprofit organization. 2. Dynamic and autonomous role focused on administrative support. 3. Contribution to applied agricultural science and food security. CIMMYT is a pioneering international nonprofit organization committed to solving tomorrow’s challenges today. It promotes improved quantity, quality, and reliability of production systems and staple cereals—including maize, wheat, triticale, sorghum, millet, and associated crops—through applied agricultural science, especially in the Global South, by building strong partnerships. This approach enhances the livelihoods and resilience of millions of resource-poor farmers while advancing a more productive, inclusive, and resilient agri-food system within planetary boundaries. CIMMYT is a core research center of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, improving food and nutrition security, and enhancing natural resources. CIMMYT is seeking a dynamic, autonomous, and service-oriented individual for the position of Administrative Assistant to work in the Operations Unit’s Facilities Division. The position is located at CIMMYT’s campus in Texcoco, State of Mexico, situated 45 km northeast of Mexico City, Mexico. **Key Responsibilities:** * Process purchase requisitions, warehouse material withdrawal journals, catering requests, expense reimbursements, overtime requests, and Sunday premium pay requests. * Process utility journals (gas, electricity), collect and analyze related information, and follow up until payment is completed. * Download time clock records and prepare weekly staff incident control reports. * Route Facilities/Maintenance service tickets submitted by various center departments and programs, track them to closure, and generate monthly ticket and satisfaction survey reports. * Maintain records of uniform distribution and maintenance staff licenses. * Digitize Facilities/Maintenance files (e.g., suppliers, case files, logbooks). * Maintain a filing system tracking the procurement process for Facilities/Maintenance materials, equipment, and services. * Periodically update Facilities information in INSIDE. * Provide required administrative support to maintenance technical staff. * Prepare special reports. * Perform other duties as assigned by the supervisor. **Requirements** * Candidates must hold a bachelor’s degree in Administration, Business, or a related field. * Minimum one year of relevant experience in a similar position is required. * Proficiency in English is an advantage. * Strong command of Microsoft Office and preferably the DYNAMICS system is required. * Excellent interpersonal and communication skills, with fluency in team collaboration, are essential. * Ability to understand complex issues. Strong organizational, communication, and analytical skills are required. * **Benefits** CIMMYT offers an attractive compensation package and support for continuous professional development. In addition to statutory benefits under Mexico’s Federal Labor Law, our benefits package includes a 40-day year-end bonus, a 56% vacation premium, life and medical expense insurance, grocery vouchers, a savings fund, Mexican social benefits (IMSS, SAR/Infonavit), 15 official holidays, and recreational facilities (gym and swimming pool). Staff-paid services available on-site include cafeteria, dining hall, and laundry.