Executive and Administrative Assistant

Description

Executive and Administrative Assistant for a leading company specializing in financial resource management and investment systems. KEY RESPONSIBILITIES: * Customer, supplier, and visitor service and reception. * Access control for customers and third parties. * Handling phone calls and automated switchboard operations. * Responsible for coffee service and basic office support for staff, customers, and visitors. * Assisting with document drafting and other administrative tasks. * Performing administrative and operational tasks as directed by senior management. * Supporting the assignment of certain office activities. * Basic office administration and supply management. * Timely scheduling and execution of utility payments. * Supporting accounts receivable tracking and collection execution. * Providing information to the accounting department. * Rent and maintenance oversight. * Liaising with building management and suppliers. * Managing office supplies. * Supporting responses on social media and automated chatbots under supervision from an external digital marketing agency. * Promptly handling all leads generated through digital platforms. KNOWLEDGE, SKILLS, AND BEHAVIORS * Proficiency in Microsoft Office suite. * Familiarity with office electronic equipment. * Ability to deliver high-quality service and positive experiences to customers and visitors. * Strong focus on internal and external customer service. * Experience working collaboratively in teams. COMPETENCIES * Analytical ability. * Frustration tolerance. * Effective negotiation skills. * Teamwork. * Customer service orientation. * Results-driven mindset. * Compliance with regulations. PROFESSIONAL PROFILE * Preferably 2 years of experience in banking institutions, credit institutions, or financial services firms. * Bachelor’s degree in Public Relations. * Marketing. * Business Management. * Business Administration. * 5 years of experience in corporate companies. * Conversational English. ABOUT OUR OFFERING: * Salary: $17,000–$18,000 per month. * Monday to Friday, 9:00 AM–6:00 PM. * Attractive bonus for acquiring new accounts via digital channels. * One-hour lunch break. * Office tools provided by the company. * Statutory benefits. * Parking. * Dining area. * Work location: Sao Paulo Point area. Employment type: Full-time Salary: $17,000.00 – $18,000.00 per month Workplace: On-site employment