School Administration Assistant

Description

Job Summary: This role manages academic records, ensures regulatory compliance, and provides student support, focusing on administrative efficiency and quality service. Key Highlights: 1. Transforms lives through education at an institution with a long history. 2. Develops purpose-driven leaders who positively impact their communities. 3. Opportunity to work with meaning, promoting diversity and inclusion. Your Key Responsibilities: • Establish and maintain up-to-date registration and re-enrollment records for students each academic cycle, generating the enrollment report to submit the Inspection and Surveillance fee payment to SEP. • Process student graduation procedures timely and accurately by following the processes outlined in MOISES and the academic calendar, delivering official documents certifying students’ academic trajectories at the institution—such as certificates, diplomas, and/or degrees. • Ensure student enrollment complies with requirements stipulated in the institutional academic regulations and MOISES guidelines, by reviewing students’ files and original documents submitted for file integration at the institution. • Guide and respond to student information requests by coordinating with other campus or corporate departments regarding students’ academic trajectories to deliver high-quality service. • Safeguard, inspect, and ensure official documentation—including full and partial certificates, equivalency certifications, titles, and/or degrees—is correctly prepared by reviewing student files and Banner system records, ensuring documents are issued in strict adherence to applicable standards and manuals. • Process and analyze statistical data derived from student registration in the Banner system, submitting it to relevant external agencies or internal departments to comply with regulatory guidelines enabling national accreditation for the institution. • Streamline school control and administration processes by participating in pilot projects initiated by the Technical Secretariat to improve campus-level academic administration processes. • Verify documentary support for students’ prior-level study certificates—cross-checking data from the previous institution, students’ personal and academic information, and security features of original documents—to ensure delivery within the timeframe and format specified in the academic regulations and MOISES. • Review grade change requests submitted by the academic department and, where applicable (e.g., late exams or instructor errors), request corrections from the Student Services Management (GSE) to ensure accurate grade updates in the system based on students’ evaluation evidence. • Verify authenticity of documentation submitted by the student community by checking security elements and electronic validation; if inconsistencies are detected, forward documents to the appropriate validating authority according to the educational level of the document. • Confirm that new-entry students possess accredited prior-level studies dated before their entry into UNITEC, to prevent academic cycle overlap. • Timely register enrollments, personal data, biometric information, and documents of students enrolled in the UNAM Preparatory Program on the DGIRE platform, ensuring all such students are officially registered and receive high-quality service regarding management of their academic trajectories. • Manage high-school and undergraduate degree equivalency procedures by submitting original documents and reviewing them with official SEP authorities to obtain equivalency rulings for students transferring from other institutions, thereby releasing corresponding courses in the UNITEC academic record. • Manage student graduation procedures in strict accordance with institutional norms outlined in MOISES for each graduation option, to confer the final academic degree awarded by UNITEC and deliver the official document certifying students’ academic trajectories. Profile We Seek Essential Requirements: • Education: Bachelor’s degree in Economics and Administration, Business Management Engineering, Administration Engineering, or Systems Engineering. • Experience: 1–2 years of experience, preferably in academic record management and numerical analysis of databases; knowledge of the General Education Law. • Skills: Proficiency in Office suite (Microsoft Office, Word, Excel, PowerPoint), Microsoft Teams, CRM. Desirable: • Master’s degree in Administration, Education, or related fields. • Experience in global or educational environments. • Key competencies: Service orientation, continuous learning, sense of urgency, empathy, time management. Your Impact at UVM At Universidad del Valle de México, we develop well-rounded individuals for fulfilling lives and a better world. Your role will be essential to this transformation, contributing to building a university that cultivates purpose-driven leaders who create value and positively impact their communities. Here, you won’t just find a job—you’ll find the opportunity to work with meaning, transforming lives through education and becoming part of an institution with over 60 years of history and nationwide presence. Diversity and Inclusion At UVM, talent knows no limits. We proudly offer equal opportunity and celebrate diversity in all its forms. All qualified candidates will be considered without regard to race, religion, nationality, sex, marital status, sexual orientation, disability, age, or any other legally protected characteristic. At this workplace, requesting pregnancy or HIV medical certificates as a condition for hiring, retention, or promotion is strictly prohibited. Ready to Transform Lives With Us? . -Requirements- Minimum Education: Higher Education – Bachelor’s Degree 2 years of experience Age: between 23 and 45 years Keywords: assistant, helper, aide, auxiliary, administracion, school, colegio, escuela