Bilingual Administrative Assistant

Description

Job Summary: We are seeking a proactive, detail-oriented Bilingual Administrative Assistant to support daily operations in procurement, invoicing, and supplier coordination. Key Highlights: 1. Manage internal and external communications in English and Spanish 2. Support procurement workflows and handle invoicing accurately 3. Maintain organized records and update internal systems promptly **About the Role** We are seeking a proactive, detail-oriented Bilingual Administrative Assistant to support daily operations in procurement, invoicing, and supplier coordination. You will be a key contributor to operational efficiency — someone who takes initiative, follows up promptly, and keeps everything in order without requiring constant supervision. This position reports directly to the Administration Head / General Manager and is part of the administrative department. If you thrive in structured environments and take pride in well-functioning processes, you will fit in perfectly. **Responsibilities** * Manage internal and external communications fluently in English and Spanish * Support procurement workflows: quotations, purchase orders, and supplier follow-up * Handle invoicing, procurement documentation, and administrative procedures accurately * Maintain organized records and update internal systems promptly * Prepare weekly and monthly reports, and assist with various administrative tasks **Required Profile** * 2–4 years of experience in administrative or operational roles * Experience in invoicing, procurement, or supplier management is a significant plus * English level C1 (Mandatory); you will use it daily for written and verbal communication * Proficiency in Microsoft Office (Excel, Word, Outlook); ERP experience is a plus * Organized, autonomous individual comfortable working within defined processes Employment Type: Full-time Salary: $15,000\.00 per month Application Question(s): * How many years of administrative experience do you have? * Do you have experience in invoicing, procurement, or supplier management? Please briefly describe it. * Can you work 100% onsite in Guadalajara? * The monthly salary is $15,000 MXN. Does it meet your expectations? Work Location: Onsite employment