Position Summary: We are seeking an organized individual for an administrative office role, responsible for ensuring accurate and professional document flow, billing, and operational support. Key Responsibilities: 1. Manage document flow, billing, and operational support 2. Organize and maintain up-to-date files 3. Coordinate appointments, meetings, and manage logistics We seek an organized individual to join our administrative office. Your objective will be to ensure that document flow, billing, and operational support function with technical accuracy and professionalism. REQUIREMENTS: * **Education:** Bachelor’s degree or Technical Degree in Accounting or Administration. * **Digital Stack:** Advanced proficiency in **Excel** and **Google Workspace** (Drive, Sheets, Docs). * **Experience:** Minimum 2 years of verifiable administrative experience. * **Knowledge:** Electronic invoicing, basic accounting concepts, and file organization. * Excellent spelling, ability to work under pressure, and a strong sense of integrity. JOB RESPONSIBILITIES 1\. Document Management and Filing * **Organization:** Classify, file, and maintain updated records (physical or digital). 2\. Basic Financial Control * **Billing:** Issue invoices to clients and record supplier invoices received (CONTPAQi) * **Petty Cash:** Manage minor office expenses and verify receipts or vouchers * **Collections:** Make follow-up calls or send emails to clients with outstanding payments. 3\. Customer Service and Communication * **Reception:** Answer incoming phone calls, route them to the appropriate department, and receive visitors or couriers. * **Scheduling:** Coordinate appointments, meetings, and occasionally manage logistics. * **Mail:** Manage physical correspondence and institutional email accounts. 4\. Operational Support * **Data Entry:** Populate databases, spreadsheets (Excel), or management systems (ERP) with updated information. * **Writing:** Draft internal emails and reports. * **Digitization:** Scan and upload documents to cloud storage or management systems for team access. Employment Type: Full-time Salary: $10,000.00 - $12,000.00 per month Benefits: * Free uniforms Work Location: On-site employment