Data Entry Specialist

Description

Summary: Seeking a detail-oriented Data Entry Specialist to ensure high data accuracy and integrity across various CRM, spreadsheet, and internal systems. Highlights: 1. High ownership of business-critical data 2. Clear expectations and measurable performance 3. Opportunity to move into operations or data roles **Data Entry Specialist (CRM, Excel \& Data Accuracy) – Remote \| U.S. Hours****Position Type:** Full\-Time, Remote **Working Hours:** U.S. Client Business Hours **About the Role** We’re hiring a **Data Entry Specialist** to manage and maintain high\-volume business data across CRM systems, spreadsheets, and internal tools. This is not just data entry — this is a **data accuracy role**. You will be responsible for ensuring all records are **complete, error\-free, and audit\-ready**. If you’re someone who notices small mistakes others miss, this role is built for you. **What You’ll Own****Data Entry \& Accuracy (Primary Focus)*** Enter and update records in: * + Salesforce + HubSpot + Airtable + Microsoft Excel / Google Sheets * Cross\-check data against source documents: * + Invoices + Contracts + Customer records + HR files * Identify and fix: * + Duplicates + Missing fields + Incorrect entries **Data Cleaning \& Maintenance*** Clean and standardize datasets using: * + Filters + Pivot tables + Formulas * Apply consistent naming conventions and formatting * Run weekly data audits to maintain quality **File \& Record Organization*** Maintain structured digital records in: * + Google Drive + SharePoint + Dropbox * Ensure all files are: * + Properly named + Version\-controlled + Easily retrievable **Reporting \& Cross\-Team Support*** Generate daily/weekly reports: * + Data updates + Transaction logs + Audit summaries * Support: * + Finance (AR/AP entries) + Sales (lead/contact updates) + HR (employee records) **Compliance \& Data Integrity*** Maintain strict confidentiality of sensitive data * Ensure compliance with: * + GDPR + HIPAA + CCPA (as applicable) * Keep all records audit\-ready **Process Improvement*** Identify recurring data issues * Suggest improvements: * + Templates + Forms + Automation opportunities * Help reduce manual errors over time **What Makes You a Strong Fit*** You are extremely detail\-oriented (you catch what others miss) * You are fast but **prioritize accuracy over speed** * You are comfortable doing repetitive, high\-volume work * You are organized and dependable * You take ownership of data quality **Required Experience \& Skills*** 1–2 years in: * + Data entry + Clerical work + Administrative support * Strong proficiency in: * + Excel / Google Sheets (filters, sorting, pivot tables, formulas) * Familiarity with: * + Salesforce + HubSpot + Airtable * High typing speed and accuracy **Nice to Have*** Experience in high\-volume environments: * + E\-commerce + Finance + Healthcare + Logistics * Exposure to: * + Basic SQL + Google Apps Script * Experience in compliance\-heavy industries **What a Typical Day Looks Like*** Input and update records in CRM and spreadsheets * Clean and audit datasets for accuracy * Cross\-check entries against source documents * Generate reports for internal teams * Organize and maintain digital files * Handle ad hoc data requests across departments **In short:** You ensure the company can **fully trust its data.** **Key Metrics (KPIs)*** Typing accuracy 98% * Error rate \< 1% * All data updated within SLA (same/next day) * Reports delivered on time and error\-free * Clean, structured, audit\-ready datasets **Why This Role Stands Out*** High ownership of business\-critical data * Clear expectations and measurable performance * Cross\-functional exposure (finance, sales, HR) * Opportunity to move into operations or data roles **Interview Process*** Initial Phone Screen * Video Interview with Pavago Recruiter * Practical Task (timed data entry \+ error\-checking test) * Client Interview * Offer \& Background Verification **Apply Now** If you: * Are highly detail\-oriented * Take pride in clean, accurate work * Thrive in structured, execution\-focused roles This is a strong fit.